Bylaws of LWV Elmhurst
ARTICLE I. Name, Articles of Organization
Section 1. Name. The name of this organization shall be the League of Women Voters of Elmhurst, Illinois. This local league is an integral part of the League of Women Voters of Illinois, and the League of Women Voters of the United States. The articles of organization include (a) the bylaws of such organization and (b) the certificate of incorporation of such organization.
ARTICLE II. Purposes and Policy
Section 1. Purposes. The purposes of the League of Women Voters of Elmhurst, Illinois, are to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues.
Section 2. Policy. The League shall not support or oppose any political party or any candidate.
ARTICLE III. Membership
Section 1. Eligibility. Any person who subscribes to the purpose and policy of the League shall be eligible for membership.
Section 2. Types of Membership.
ARTICLE IV. Officers
Section 1. Enumeration and Election of Officers. The officers of the League of Women Voters of Elmhurst, Illinois, shall be a President, a First Vice-President (or Co-Presidents), a Second Vice-President, a Secretary, and a Treasurer. These officers shall constitute the Executive Committee. The Executive Committee shall have the power to carry out the work of the League between regularly scheduled meetings. The officers shall be voting members of the LWV Elmhurst elected by the general membership at the Annual Meeting for terms of two years and shall take office June 1. The Treasurer shall take office on July 1 at the beginning of the fiscal year. The President and the First Vice-President (or Co-Presidents) and the Secretary shall be elected in odd-numbered years. The Second Vice-President and the Treasurer shall be elected in even-numbered years.
Section 2. President or Co-Presidents. The President or one of the Co-Presidents shall preside at all meetings of the organization and of the Board of Directors. The President or one of the Co-Presidents may, in the absence or disability of the Treasurer, sign or endorse all checks, drafts, and notes. The President or one of the Co- Presidents shall be, ex-officio, a member of all committees except the Nominating Committee. The President or one of the Co- Presidents shall have such usual powers of supervision and management as may pertain to the office of the President and perform such other duties as may be designated by the Board.
Section 3. Vice-Presidents. The First Vice-President shall assist the President in the President's duties, serve as fundraising chair and perform such duties as applicable to the office as prescribed by the parliamentary authority adopted by this organization. In the event of the absence, disability, resignation, or death of the President, the First Vice-President shall possess all the powers and perform all the duties of the President until such time as the Board of Directors shall select one of its members to fill the vacancy. The Second Vice-President shall serve as Program Chair.
Section 4. Secretary. The Secretary shall keep minutes of all meetings of the League and of all meetings of the Board of Directors. The Secretary shall notify all Officers and Directors of their election. The Secretary shall sign, with the President or Co-Presidents, all contracts and other instruments when so authorized by the Board and shall perform such other functions as may be incident to the Secretary's office.
Section 5. Treasurer. The Treasurer shall collect and receive all monies due. The Treasurer shall be the custodian of these monies, shall deposit them in the bank designated by the Board of Directors, and shall disburse the same only upon order of the Board. The Treasurer shall present statements to the Board at their regular meetings and an annual report to the general membership at the end of the fiscal year. The Treasurer shall provide the checkbook, all bank statements, canceled and voided checks, deposit slips, receipt book, treasurer’s record book, vouchers and invoices for all disbursements to the auditor. The Treasurer shall be responsible for completion and filing of appropriate forms as may be required by the Internal Revenue Service regulations no later than the date established by the regulations.
ARTICLE V. Board of Directors
Section 1. Number, Manner of Selection and Term of Office. The Board of Directors of the League shall consist of five Officers, and a maximum of eight Directors, with a minimum of four to be elected and the remainder to be appointed by the Presidend/Co-Presidents. To accommodate for staggered terms, two or three officers and two Directors shall be elected by the general membership at each Annual Meeting and shall serve for a term of two years, or until their successors have been elected and qualified. The President shall appoint, with approval of the Board, such additional Directors, not to exceed four, as they deem necessary to carry on the work of the League. The terms of the office of the appointed Directors shall be one year and shall expire at the conclusion of the next Annual Meeting.
Section 2. Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or director of this organization unless that person is a voting member of the League of Women Voters of Elmhurst, Illinois. Qualifications to remain in office as an officer or a Director:
Section 4. Powers and Duties. The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the Program as adopted by the National Convention, the State Convention, and the Annual Meeting. The Board shall create and designate such special committees as it may deem necessary.
Section 5. Meetings. The Board of Directors shall meet a minimum of six times a year. Under special circumstances business may be conducted via electronic means. Before a binding vote is taken, however, a 2/3 majority of Board members must verify to the Secretary that they were party to the discussion and could cast an informed vote.
Section 6. Quorum. A majority of the members of the Board of Directors shall constitute a quorum, and a majority of the members in attendance at any Board meeting shall, in the presence of a quorum, decide its action. A 2/3 majority of Board members is required for a quorum in an electronic meeting. A majority of those members participating shall decide its action.
Section 7. Off Board Chairs. Members who are responsible for committees or projects of the League shall be deemed the Off Board Chairs. The Off Board Chairs will attend Board of Directors meetings as appropriate. Members are free to visit Board meetings at any time.
ARTICLE VI. Nominations and Elections
Section 1. Nominating Committee. The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors. The Chairman and two members, who shall not be members of the Board, shall be elected at the Annual Meeting. Nominations for these offices shall be made by the current Nominating Committee. The other members shall be appointed by the Board of Directors at the board meeting following the Annual Meeting. Any vacancy on the Nominating Committee shall be filled by appointment by the Board of Directors. Suggestions for nominations for Officers and Directors may be sent to this committee by any voting member.
Section 2. Responsibilities. The Nominating Committee shall be responsible for finding candidates to fill specific Board offices. The Nominating Committee shall be committed to finding new candidates for these offices.
Section 3. Report of Nominating Committee and Nominations from the Floor. The report of the Nominating Committee of its nominations for Officers, Directors, and members of the succeeding Nominating Committee shall be sent to all members 2-4 weeks before the date of the Annual Meeting. The report of the Nominating Committee shall be presented at the Annual Meeting. Immediately following the presentation of this report, nominations may be made from the floor by any voting member, provided the consent of the nominee shall have been secured.
Section 4. Election. The election shall be by ballot, except when there is but one nominee for each office, the chair may take a voice vote. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.
ARTICLE VII. Meetings
Section 1. Membership Meetings. There shall be at least four meetings of the membership each year. Time and place shall be determined by the Board of Directors.
Section 2. Annual Meeting. An Annual Meeting shall be held between March 1 and May 31, the exact date to be determined by the Board of Directors. The Annual Meeting shall:
Section 3. Quorum. Twenty percent (20%) of the membership shall constitute a quorum at all meetings of the League of Women Voters of Elmhurst, Illinois.
ARTICLE VIII. - Issues and Action Program
Section 1. Authorization. The governmental principles adopted by the national convention, and supported by the League as a whole, constitute the authorization for the adoption of Program.
Section 2. Program. The Program of the League of Women Voters of Elmhurst, Illinois, shall consist of:
Section 3. Adoption by the Annual Meeting. In odd-numbered years the Annual Meeting shall adopt the Program using the following procedures:
Section 5. Member Action. Members may act in the name of the League of Women Voters only when authorized to do so by the proper Board of Directors.
Section 6. Local League Action. The League of Women Voters of Elmhurst, Illinois, may act only in conformity with, not contrary to, the positions taken by the League of Women Voters of the United States as stated in the Principles.
ARTICLE IX. Financial Administration
Section 1. Fiscal Year. Fiscal year of the League of Women Voters of Elmhurst, Illinois, shall be the same as the fiscal year of the League of Women Voters of Illinois, July 1 – June 30.
Section 2. Dues. Annual dues shall be payable on the first day of June. Honorary life members shall be exempted from the dues requirement. When two members reside at the same address in a common household, their combined dues shall be equal to one and one-half the amount of dues of an individual member. The first member joining shall pay full dues and the second member joining shall pay one-half the regular dues. No dues shall be less than one-half the regular dues. Any member who fails to pay dues within three months after dues become payable shall be dropped from the membership rolls.
Section 3. Changes in Dues. Changes in the amount of dues shall be voted upon by the general membership at the Annual Meeting. Any change in dues becomes effective immediately following the vote at the Annual Meeting.
Section 4. Budget. A budget for the ensuing year shall be submitted by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the League as a whole.
Section 5. Budget Committee. A Budget Committee shall be appointed by the Board of Directors at least 2-4 months prior to the Annual Meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all members 2-4 weeks before the Annual Meeting. The Treasurer shall not be eligible to serve as chairman of the Budget Committee.
ARTICLE X. Conventions
Section 1. National Convention. The Board of Directors, at a meeting before the date on which the names of delegates must be sent to the national office, shall select the delegates to that Convention in the number allotted the League of Women Voters of Elmhurst, Illinois, under the provisions of the By-laws of the League of Women Voters of the United States.
Section 2. State Convention. The Board of Directors, at a meeting before the date on which the names of delegates must be sent to the state office, shall select delegates to that Convention in the number allotted the League of Women Voters of Elmhurst, Illinois, under the provisions of the By-laws of the League ofWomen Voters of Illinois.
Section 3. State Council. If a State Council is called, two delegates including the President or a Co-President or a President's proxy shall attend.
Section 4. County Convention. The Board of Directors, at a meeting before the date on which the names of delegates must be sent to the County League, shall select the delegates to that Convention in the number allotted the League of Women Voters of Elmhurst, Illinois, under the provisions of the By-laws of the League of Women Voters of DuPage County.
Section 5. Interim County Council. The President or Co-Presidents or the President's proxy shall be the delegate to the Interim Council of the League of Women Voters of DuPage County under the provisions of the By-laws of the League of Women Voters of DuPage County.
ARTICLE XI. Parliamentary Authority
Section 1. Parliamentary Authority. The rules contained in Robert's Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these By-laws.
ARTICLE XII. Amendments
Section 1. Amendments. These Bylaws may be amended by a two-thirds vote of the voting members present and voting at the Annual Meeting, provided that the amendments were submitted to the membership in writing at least 2-4 weeks in advance of the meeting.
Section 2. Bylaw Committee. The President/Co-President shall apoint a bylaws committee 2-4 months prior to the Annual Meeting to study the bylaws and suggest amendments if necessary and to consider any proposals suggested by any League member for changing the bylaws. The committee shall present all recommended and suggested amendments to the Board for approval.
ARTICLE XIII. Dissolution
Section 1. Distribution of Funds on Dissolution. In the event of the dissolution of the League of Women Voters of Elmhurst, all monies and securities which may at the time be owned by or under the control of the League of Women Voters of Elmhurst, Illinois, shall be paid to the League of Women Voters of Illinois after state and national per member payments and other obligations have been met. All other property of whatsoever nature, whether real, personal, or mixed which may at the time be owned or under the control of the League of Women Voters of Elmhurst, Illinois, shall be disposed of to such person, organization, or corporation for such public, charitable or educational use and purposes as the Board in its absolute discretion may designate.